Policy Governing Use of Garibaldi Museum
Meeting Room
1. Application to use Garibaldi Museum meeting
room must be submitted at least 30 days before use. The facility may be
reserved up to one year before the desired date.
A. If two or
more agents arrive at the same time and wish to apply for the same date,
a lottery drawing will be held to decide who is granted the use of the
facility for that date. The drawing will be conducted by the
representative of the facility and will be held in the presence of the
participating applicants.
Rental fee for the room is $100.00
effective August 20, 2005.
2. A damage deposit of $200.00 payable
to the Garibaldi Museum must be submitted with the completed
application. If application for use is denied, the deposit will be
refunded within thirty calendar days. After use of the facility on the
specified date, the deposit will be refunded within 30 days except in
the following instances:
A. any damage is done to the building or
property
B. loss of the non-duplication key.
C. failure to meet
the following requirements for clean up:
1) All materials brought
into the center, including food and beverages must be removed
immediately following the event.
2) All trash must be removed
from the premises.
3) All cigarette buts and ashes must be
disposed off the property
4) All decorations must be removed and
disposed off the property
5) No rice or similar material may be
thrown inside or outside the center. Birdseed may be thrown
outside.
6) No nails or tacks will be place on the walls or
wood.
D. Failure to notify the center of cancellations at least
thirty (30) days before the event
E. Failure to vacate the
building at the designated time. Evening events must be concluded thirty
minutes before closing time to allow for proper cleanup. A maximum of
one hour after the event will be provided for completion of cleanup and
removal of materials.
3. All fees for use and set-up fees are due
upon approval and by 14 days before an event.
4. Order of
priority for use of the center.
A. Any activity available to the
public
B. Any government activity
C. Any non-government
activity
5. Individuals wishing to tour the facility must make
arrangements with the representative so as not to interfere with events
in progress.
6. If damage exceeds the $200.00 deposit fee,
charges will be made to the user to cover damages.
7. No
alcoholic beverage is allowed in or on the premises unless provided by a
licensed catering company.
8. No smoking is allowed in the
building.
9. No material or equipment, including signs or
posters, shall be attached to the center or center property. (An 8-inch
by 11-inch sign – notice of reservation - is allowed on the front
door.
10. No flammable liquids or materials may be
used.
11. No open flames will be allowed.
12. No lighted
candles will be allowed.
13. The number of people shall not
exceed the established capacity of 66 persons.
14. No
financial profit may be made from the use of the room by an agency
outside of the museum.
15. The sale of food or drink in the
center is prohibited.
16. The center shall not assume any
responsibility for property placed in or on the premises.
17. All
tables and chairs are available on the dollies. After the scheduled
event, all tables and chairs must be returned to the dollies.
18. Tables are not to be sat upon or stood upon. Tables and
chairs are not to be dragged around the floor.
19. In the event
of unforeseen events as inclement weather (ice or snow) or electrical
outages, the museum reserves the right to cancel any scheduled
event.
20. No rental will be made within 24 hours of another
rental unless both parties and the museum representative
agree.
21. Rentals while the museum is open to the public will be
reviewed by a case by case bases as not to prevent the continued use of
the museum by the public.
22. No rental will be allowed without
proper proof of liability insurance by the applicant.
23. Food
may be warmed in the kitchen. No baking or cooking is
allowed.
All applications for rent must be signed by an
individual, at least 21 years of age. Permission for groups or
organizations under the age of 21 shall be granted to individuals at
least 21 years of age who accept responsibility for supervising them. In
instances where events are held with participants under the age of 21,
one chaperone, 21 years of age or older, is required for every ten
attendees.
Failure to comply with these rules will result in
immediate termination of use of the room.
Meeting Room Rental Application
Applicant Information Date Application Submitted:
____________
Applicant Name:
____________________________________________________
Applicant
Address:
__________________________________________________
Applicant
City/State/Zip:
_____________________________________________
Applicant
phone: (Day) _____________________ (Night)
_________________
Name of Organization Represented:
_____________________________________
Address of
Organization:
_____________________________________________
Nature of
Event/Program:
_____________________________________________
Total
Number Expected:
______________________________________________
Specific
Areas Requested:
____________________________________________
Date of
Reservation:
_________________________________________________
NO
alcoholic beverages are permitted on the premises unless a licensed
catering company is present. A non duplication key may be loaned to the
renter. If the renter looses the key, the fee is $200.00 to replace the
key. No party may use the room for exchange of funds or for
profit.
Signature of Applicant:
__________________________________________
_____________________________________________________________
OFFICE
USE ONLY
Date Application Received: ____________ Rental Charge:
____________
Deposit Charge:
____________
Comments:__________________________________________________
Application
is: Approved Denied
Signature of Center Representative:
_____________________________________